Terms and conditions

  • You must be employed at Stockholm University and your department.
  • The Head of Department (or corresponding) has to confirm the proposed mobility agreement as any costs not covered by the grant shall be paid by the department.
  • There must be a valid Erasmus+ agreement (including teacher mobility) in place between Stockholm University and the receiving institution. A copy of the agreement shall be sent together with the application form.

  • A teacher exchange shall consist of at least two days and maximum two months.

  • A teaching activity has to comprise a minimum of eight hours of teaching per week (or any shorter period of stay). If the mobility lasts longer than one week, the minimum number of teaching hours for an incomplete week should be proportional to the duration of that week (1.6 h/day). 

  • Although teachers are encouraged to engage in other activities whilst they are visiting, time for e.g. higher seminars, research and skills development may not be included in the teaching hours.

  • However if a teacher exchange is combined with a staff training, the requirement is reduced to four hours.

  • You can engage in activities such as lectures, seminars and/or workshops (leading), mentoring activities with students and examinations.

  • Teaching assignments can include teaching on bachelor, advanced and doctoral level where the teacher is physically present at the host institution.

  • A written "Mobility Agreement" has to be approved by both the sending and the receiving institution before the mobility period.
  • The mobility must be carried out in one place for a continuous period of time.
  • There is extra funding availbale for teachers with special needs.

Funding and participating countries

The home department receives an allowance for the participant's hotel and travel costs. The grant is based on a flat rate and is decided by the Swedish National Agency (Universitets- och högskolerådet). Funding is never paid directly to the teacher, but always to the home department - after the mobility. Any costs not covered by the grant shall be paid by the department.

The Erasmus grant consists of two parts:

GRANT 1: For hotel and daily allowance:

Receving country

Grant per day (€),
day 1-14

Grant per day (€),
day 15-60

Group A: Denmark, Finland, Ireland, Iceland, Liechtenstein, Luxembourg, Norway, United Kingdom

180

126

Group B: Austria, Belgium, Cyprus, France, Germany, Greece, Netherlands, Italy, Malta, Portugal, Spain

160

112

Group C: Bulgaria, Croatia, Czech Republic, Estonia, Hungary, Latvia, Lithuania,  North Macedonia, Poland,  Romania, Serbia Slovakia, Slovenia, Turkey

140

98

 

GRANT 2: The travel allowance is decided by the EU-commissions distance calculator,  http://ec.europa.eu/programmes/erasmus-plus/tools/distance_en.htm
Write your city of departure and the destination. Use the chart down below to see what your travel grant will be.

Green Travel Grant
Participants who choose a low-emission travel to the host university and back home can apply for a Green Travel Grant. The entire journey must be made by low-emission means of transport. Low-emission means of transport include: Train, bus, carpooling (two people or more). 

Staff who choose for a green travel will receive up to four days of additional individual support to cover travel days for a return trip which takes longer than one day (2 days before and 2 days after the mobility). 

Distance Band Travel Grant Green Travel Grant
Between 10-99 km 20 EUR per participant  
Between 100-499 km 180 EUR per participant 210 EUR per participant
Between 500-1999 km 275 EUR per participant 320 EUR per participant
Between 2000-2999 km 360 EUR per participant 410 EUR per participant
Between 3000-3999 km 530 EUR per participant 610 EUR per participant
Between 4000-7999 km 820 EUR per participant  
8000 km or more 1500 EUR per participant  

 

Payment of Grant

The Erasmus grant is paid to the department after the mobility. Make sure you have funds granted before you book your travel / hotel.

Extra funding is available for teachers with special needs. Contact Erasmusteamet for more information on how to apply.

Application instructions

Before the mobility

1. Check that there is a valid Erasmus+ agreement that includes teacher mobility between your home department and the receiving institution. A copy of the agreement shall be sent together with the application.
2. Make sure the Head of Department or aquivalent approves of your mobility as any cost not covered by the Erasmus+ grant shall be paid by the department. 

3. Fill out the document " Mobility Agreement - Staff Mobility for Teaching (207 Kb) " and make sure you have all three signatures. The Mobility Agreement - Staff Mobility for Teaching  and the Erasmus Agreement together form your application.

4. E-mail the application ("Mobility and Erasmus Agreement) to Erasmusteamet

  • Write "Erasmus+ teacher mobility dnr SU FV-1818-21" in the subject field.
  • Send your application as soon as possible, but no later than four weeks before the planned start of the mobility.
  • Funds are granted continously on a first-come, first-served basis. A decision will normally be communicated within two working weeks after the application has been received. Please note that during the summer the processing time is longer.

5. If the application is approved the document "Erasmus+ Grant Agreement for Teaching Mobility" has to be signed - before the start of the mobility. The document will be sent to you together with the approval.

6. Make sure you have a valid European Health Insurance Card from Försäkringskassan and bring it with you during your exchange.

7. Ask the the responsible person at your department to issue a travel insurance certificate (Kammarkollegiets tjänsteförsäkring) and bring it with you during your exchange.

During the mobility

8. Before you return home, make sure to have the document "Certificate of Attendance” signed. A template is sent to you together with the approval.

After the mobility

9. Fill out an online survey. A link will be sent to your e-mail after the mobility.

10. E-mail a copy of your Certificate of Attendance to Erasmus Coordinator. 

11. Do your expense report as usual at your home department. Then ask the economy officer at your department to send an internal invoice to the Student Services (670).

Questions?

Questions shall be directed to Student Services, Erasmus Coordinator: Contact